Microsoft Word Transcriber Plugin iconMicrosoft Word Transcriber Plugin

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Microsoft Word Transcriber Plugin

Microsoft Word Transcriber Plugin is a plugin (global template in '.DOT' format that contains VBA code) for Microsoft Word which integrates Microsoft Word text processor with media player (VFS Player) providing the basic transcriber functionality and media links. Microsoft Word with the transcriber plugin works as a client application together with VFS Player. Native Microsoft Word file formats are used as media documents.

Despite the plugin was created in Microsoft Word 2003, it works with Microsoft Word 2007 and Microsoft Word 2010 as well.

 


Main Window

The Microsoft Word main window provides two additional transcriber toolbars as well as 'Transcriber' menu.

The Microsoft Word main window looks like this.

Microsoft Word main window (Transcriber Plugin)

More screenshots...

 


Using Styles for Managing Media Links

Media Links in Microsoft Word documents are formatted using special styles. Let’s introduce the style conventions that will be used for formatting media links.

Definition

Paragraph styles vfsMediaLink and vfsMediaText are used for media link and media text respectively.

Keep in mind that definitions of both vfsMediaLink and vfsMediaText styles (all style parameters except name and type) are fully customizable and can be changed by any user in arbitrary way.

If a style vfsMediaLink or vfsMediaText is absent at the moment of insertion (for example, the style has been deleted by the user), then VFS Player automatically creates the default styles definitions, which are illustrated in the following pictures.

'vfsMediaLink' style definition 'vfsMediaText' style definition

'vfsMediaLink' style definition

'vfsMediaText' style definition

 

The examples of media links in the media documents could be seen on screenshots.

 


Toolbar 'VFS Transcriber'

Here is how the toolbar 'VFS Transcriber' looks like in Microsoft Word Transcriber Plugin

Toolbar 'VFS Transcriber' Microsoft Word Version
Toolbar 'VFS Transcriber' (Microsoft Word 2003) Microsoft Word 2003
Toolbars in Microsoft Word 2007. Microsoft Word 2007
Toolbars in Microsoft Word 2010. Microsoft Word 2010

In Microsoft Word 2007 and in Microsoft Word 2010 both toolbars appear together in "Add-Ins" ribbon as well as menu 'Transcriber'.

 

The following table describes Toolbar 'VFS Transcriber'.

'On Action' column contains macro name that correspond to the button in the 'Icon' column.

Left 'Icon' column contains low resolution images.

Icon Icon OnAction Caption TooltipText
vfs_main.btnConnect Connect Connect/Disconnect the Transcriber to/from VFS Player
vfs_main.btnMediaOpen Pick Media File Select and open media file
vfs_main.btnPlayerShowHide Show/Hide Player Window Show/Hide Player Window
vfs_media.btnPlayFromTextPosition Play FromText Position Play from cursor position
vfs_main.btnPlay Play/Pause Play/Pause
vfs_main.btnStop Stop Stop
vfs_main.btnGotoBeg GoTo Beginning Go To Beginning
vfs_main.btnStepBack Step Back Step Back
vfs_main.btnRollBack RollBack Rollback
vfs_main.btnGoToPos GoTo Position Dialog 'Go To Position'
vfs_main.btnStepForw Step Forward Step Forward
vfs_main.btnGotoEnd GoTo End Go To End
vfs_main.btnLoop Loop Loop mode
vfs_main.btnBookmarkAdd Add Bookmark Add Bookmark (Media file and Position)
vfs_main.btnBookmarksDialog Bookmarks Dialog Dialog 'Bookmarks'
vfs_media.btnMediaLinkInsert Insert Media Link Insert Media Link
vfs_media.btnMediaLinkDelete Delete Media Link Delete Media Link or all Media Links
vfs_media.btnMediaLinksShowHide Show/Hide Media Links Show/Hide Media Links
vfs_media.btnMediaLinksNavigation Media Links 'Navigation' Dialog 'Navigation'
vfs_media.btnMediaLinkPrev Previous Media Link Go to the previous Media Link (hold Shift key to start playback)
vfs_media.btnMediaLinkNext Next Media Link Go to the next Media Link (hold Shift key to start playback)
vfs_media.btnMediaLinksPaint Paint Media Links Format Media Links
vfs_main.btnEveToggle Show/Hide 'Thesaurus' Show/Hide Thesaurus

 


Toolbar 'VFS Controller'

Here is how the toolbar 'VFS Controller' looks like.

Toolbar 'VFS Controller' Microsoft Word Version
Toolbar 'VFS Controller' (Microsoft Word 2003) Microsoft Word 2003
Toolbars in Microsoft Word 2007. Microsoft Word 2007
Toolbars in Microsoft Word 2010. Microsoft Word 2010

In Microsoft Word 2007 and in Microsoft Word 2010 both toolbars appear together in "Add-Ins" ribbon as well as menu 'Transcriber'.

 

The following table describes Toolbar 'VFS Controller'.

Icon Icon OnAction Caption TooltipText
vfs_main.btnAbout Dialog 'About' Dialog 'About'
vfs_main.btnHelp

HelpFile

Open Help file
vfs_main.btnSettingsDialog Settings Dialog 'Settings'
vfs_main.btnLogToggle Show/Hide Log Show/Hide Log Window
vfs_main.btnVolumeNorm Volume  Set Normal Volume Level
vfs_main.btnVolumeLess Volume Less Decrease Volume
vfs_main.btnVolumeMore Volume More Increase Volume
vfs_main.btnMute Mute Turn 'Mute' mode On/Off
vfs_main.btnTempLess Rate Less Decrease Rate
vfs_main.btnTempMore Rate More Increase Rate
vfs_main.btnTempNorm Rate  Set Normal Rate
vfs_main.btnCurrMediaFile Media file name or "No media" Current Media File
vfs_main.btnCurrMediaFilePos Time Current position

 


Menu 'Transcriber'

Here is how the 'Transcriber' menu looks like in Microsoft Word 2003/2007/2010.

Microsoft Word 2003 Microsoft Word 2007 Microsoft Word 2010

Menu 'Transcriber' (Microsoft Word 2003)

Menu 'Transcriber' (Microsoft Word 2007) Menu 'Transcriber' (Microsoft Word 2010)

In Microsoft Word 2007 and in Microsoft Word 2010 menu 'Transcriber' appears in "Add-Ins" ribbon together with both toolbars.

 


Dialog 'About'Dialog 'About'

The 'About' dialog displays program and client DLL versions and copyright information as well as registration information.

'About' dialog in Microsoft Word Transcriber Plugin

The 'Register' button displays the 'Registration' dialog.

 


Dialog 'Settings' icon.Dialog 'Settings'

The 'Settings' dialog provides interface for editing user preferences and consists of 5 pages: 'Common', 'Playback', 'Media Folders', 'Recent' and 'Microsoft Word Transcriber Plugin' page. Select "Transcriber\Settings" menu item to display the "Settings" dialog. The first 4 pages are common for all transcribers and are described in details here. The 'Microsoft Word Transcriber Plugin' page is described below.

'Settings' dialog in Microsoft Word Transcriber Plugin

Media Links

The "Media Links" group contains "Insert Delay", "Default Prefix" and "Default Text" fields. The "Insert Delay" is measured in seconds and defines the media link insertion delay. "Default Prefix" and "Default Text" fields control the default media link and media text appearance. The default media link appears together with media text after the 'Insert Media Link' operation and looks like this:

 

Default media link in Microsoft Word.

Here is how the default media link looks like in Microsoft Word.

It is just formatted text that can be changed by the user in any time and in any way.

Subtitles

The "Subtitles" group contains two combo boxes for choosing the 'Style' and 'Font Size' for subtitles. Please, keep in mind that subtitles are displayed in VFS Player application which is capable of defining styles for subtitles.

If "Start Subtitle with Media Link Prefix" is checked then the subtitle (Media Text) is prepended by "Prefix" and a colon. Otherwise "Prefix" is not used and Media Text is displayed "as is".

If "Extract Text styled with 'vfsMediaLink' style only" is checked, then only styled text is considered as Media Text and extracted as subtitles. Otherwise the next paragraph after Media Link is used as Media Text.

 

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